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The role of Compliance Administrator is to add new matters and new clients within our case management systems and to undertake anti money laundering checks.

Successful applicants will report to the Compliance Officer and be responsible for:

• Opening new clients and matters on the Firm’s case management system (currently ‘Liberate’) in line with the Firm’s standards.
• Monitoring the team’s shared mailbox and work with others to ensure that emails, notifications and requests are dealt with or distributed in a timely manner.
• Using electronic customer due diligence (CDD) tools to screen clients.
• Researching clients using publicly available sources including Companies House.
• Communicating clearly with members of the firm on what may be required of clients to fulfil AML requirements.
• Running and understanding sanctions and conflict checks where appropriate on file opening.
• Reviewing client information and risk assessments received from Fee Earners and Secretaries as part of the file opening process and escalating where appropriate.
• Ensuring all relevant documents are uploaded to Liberate in the appropriate folders.
• Collating CDD documents into a single PDF file and updating centralised logs.
• Assisting the Compliance Officer in ad hoc projects depending on business needs.
• Being available for in person queries from members of the firm.
• Escalating queries as appropriate to the Compliance Officer, COLP or MLRO in a clear and accurate manner.
• To communicate with all members of the firm in a supportive and respectful manner.
• While the role is predominantly focused on file opening and CDD checks, over time the successful candidate would also be expected to confidentially deal with straightforward conflict of interest, AML and source of funds/wealth queries in person.

The following skills and experience are required:

• Although there is no requirement to have experience in all the above key responsibilities, experience in some areas (or transferable experience) would be advantageous.
• Confidence in working and communicating with lawyers at all levels on a daily basis.
• To utilise IT in a paper free environment, including our case management system, as far as possible.
• Able to manage multiple tasks with various priority levels in the team’s shared mailbox.
• Can communicate and build internal relationships with people at all levels.
• Be competent to complete online research and analysis.
• Excellent attention to detail.
• Experience in understanding corporate structures including beneficial ownership and/or working in a law firm with case management systems would be desirable.

In return, you can expect a competitive salary and an excellent benefits package.

The Office Manager will be responsible for ensuring the smooth operation of the (non-secretarial) administrative function within the Firm. This role will involve a wide range of tasks to support the efficient and overall productivity of the workplace, including managing a team of administrative colleagues. This position requires a blend of leadership, organisational skills and technical proficiency to effectively manage administrative tasks and support the overall strategy of the Firm.

Successful applicants will report to the Central Services Division Head and will be responsible for the following:

• Office Administration- Overseeing and supporting where applicable day-to-day office administration tasks, including managing office supplies, equipment maintenance, photocopying, archiving, collection and distribution of mail, coordination with couriers etc.
• General office management responsibilities, including overseeing contracts for equipment, cleaning contracts, dealing with general office environment queries, ordering of office essentials, including furniture and any other ad-hoc general office responsibilities.
• Team Leadership- Managing and supporting a team of administrative colleagues, including hiring, training and performance reviews.
• Budget Management- Manage team budgets, track expenses and ensure cost-effective operations.
• Policy Implementation- Develop and enforce administrative policies and procedures to ensure compliance and efficiency.
• Communication- Acting as a liaison between departments and facilitating effective communication and collaboration.
• Record Keeping- Maintain accurate and organised records of company documents and all correspondence.
• Health and Safety- To oversee the health and safety function within the Firm. This will involve the development and implementation of health and safety policies, carrying out risk assessments and desk assessments, ensuring compliance with legal regulations and fostering a culture of safety throughout the Firm.
• Overall Management of the switchboard and reception desk / front of house to ensure that calls are answered promptly and clients are welcomed in a professional and pleasant manner.

The following skills and experience are relevant:

• Proven experience in an Office Manager, Administrative Assistant, or similar type of role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Experience of working in partnership with various stakeholders.
• High level of accuracy and attention to detail.
• Customer service focused with the ability to work collaboratively with others and to remain calm under pressure.
• Ability to manage and prioritise time to work to various schedules and deadlines.
• Team player who can also work independently and under their own initiative.
• Excellent IT skills including excel, outlook and word.
• The ability to maintain confidentiality and to exercise discretion.

In return, you can expect a competitive salary and excellent benefits package, alongside a great working environment in brand new, state of the art offices based in Newcastle city centre.

Successful applicants will report to our private client partners and will be responsible for:

• Have their own good quality residential property workload
• Assist the Team’s property partner with various property matters
• Be able to work on all aspects of residential conveyancing and be committed to delivering an outstanding service level to our high net worth private clients.
• Have direct contact with the firm’s clients
• Be involved in business development activities within the Private Client Team and across the wider firm

They will be able to get involved in a variety of matters including:

• Property sales and purchases
• Freehold and Leasehold matters Remortgage work
• New-Builds
• Development schemes
• Shared ownership properties

The following skills and experience are relevant:

• Experience in dealing with property matters including sales and purchases of freehold and leasehold properties
• Working independently and as part of a team
• Good organisational skills and the ability to manage a large caseload
• Provision of first-class client care
• Excellent oral and communication skills
• Excellent housekeeping skills i.e. WIP control and disbursements

If you would like to apply for this role, please send your CV to Ruth Fell - ruth.fell@hay-kilner.co.uk.

Successful applicants will:

• Assist the Team with all types of commercial contract work
• Have direct contact with the firm’s clients
• Be involved in business development activities within the Commercial Team and across the wider firm
• Ideally have their own quality following

They will be able to get involved in a variety of matters including:

• Manufacturing and supply contracts
• Distribution and agency agreements
• Franchising
• Terms and conditions of business
• Advising on on-line contracting
• Software development, licensing and distribution
• Software and hardware supply, maintenance and support agreements
• Hosting and consultancy
• Outsourcing
• Tech business deals including grants, investments, sales and acquisitions
• Cloud-based services such as Software as a Service (SaaS) and Platform as a Service (PaaS)
• Joint ventures
• End User License Agreements (EULAs)
• Research and development agreements

The ideal candidate will:

• Be ambitious and proactive with an ability to successfully manage a busy workload
• Be experienced in business development and leading client work
• Have the ability to work collaboratively and also independently
• Have a high level of accountability
• Be commercially aware
• Possess great organisational skills and the ability to manage large caseloads and projects
• Have the desire to grow with the firm and actively contribute to the firm’s future success
• Have experience of dealing with all types of commercial contracts, ideally including technology sector contracts
• Have the ability to provide first class client care

If you would like to apply or have an informal discussion around this role, get in touch by contacting Ruth Fell.

Successful applicants will report to our Head of Corporate and will:

• Assist the Team with all types of corporate transactional work
• Preferably have their own good quality corporate workload
• Have direct contact with the firm’s clients
• Be involved in business development activities within the Corporate Team and across the wider firm

They will be able to get involved in a variety of matters including:

• Business and share acquisitions and disposals
• Management buy-outs
• Corporate refinancing
• Advising investee companies
• Group reorganisations
• Share buybacks

The following skills and experience are relevant:

• Experience of dealing with corporate transactions, including business and share acquisitions and disposals
• Working independently and as part of a team
• Good organisational skills and the ability to manage a large caseload
• Provision of first class client care

You can expect a competitive salary and excellent benefits package, alongside flexible and hybrid working options. We also offer a great working environment in brand new, state of the art offices based in Newcastle City Centre.

If you would like to apply or have an informal discussion around this role, get in touch by contacting Ruth Fell.

We are currently expanding our Corporate Team and this is an excellent opportunity for a senior solicitor with a solid corporate background to work within our Newcastle-based Corporate Team.

Successful applicants will report to our Head of Corporate and will:

• Assist and supervise the Team with all types of corporate transactional work
• Preferably have their own good quality corporate workload
• Establish exceptional relationships with the firm’s clients
• Be involved in business development activities within the Corporate Team and across the wider firm

They will be able to get involved in a variety of matters including:

• Business and share acquisitions and disposals
• Management buy-outs
• Corporate refinancing
• Advising investee companies
• Group reorganisations
• Share buybacks

The following skills and experience are relevant:

• Experience of dealing with corporate transactions, including business and share acquisitions and disposals
• Working independently and as part of a team
• Good organisational skills and the ability to manage large caseloads and projects
• The desire to grow with the firm and the ability to confidently advise and work with clients at all levels, up to Directors and CEO’s
• Provision of first-class client care

You can expect a competitive salary and excellent benefits package, alongside flexible and hybrid working options. We also offer a great working environment in brand new, state of the art offices based in Newcastle City Centre.

If you would like to apply or have an informal discussion around this role, get in touch by contacting Ruth Fell. ruth.fell@hay-kilner.co.uk.

We are recruiting for a Senior banking solicitor to work within our Newcastle-based department.

Successful applicants will report to our Head of Corporate and will:

• Provide practical advice on all banking matters.
• Advise lenders, investors and corporate borrowers on bank loan facility documentation and private equity house investment documentation.
• Draft, review, negotiate and advise on all types of bank security documentation (including debentures, legal charges, corporate guarantees, deeds of priority etc).
• Advise on the enforcement of security.
• Advise on company law provisions in relation to funding transactions, working closely with the corporate and commercial property teams.
• Have their own good quality banking workload.
• Be involved in business development activities within the corporate team and across the wider firm.

The following skills and experience are relevant:

• The ability to provide excellent client service and to build and maintain strong working relationships with all stakeholders.
• Working independently and as part of a team.
• Good organisational skills and the ability to manage a large caseload.

You can expect a competitive salary and excellent benefits package, alongside flexible and hybrid working options. We also offer a great working environment in brand new, state of the art offices based in Newcastle City Centre.